Architectural Project Coordinator

POSTED 10/24/2025

Job Description:

The architectural project coordinator plays a crucial role in supporting the successful execution of architectural project. They work closely with architects, project managers, and other stakeholders to ensure smooth project operations, effective communication, and timely completion of deliverables. Here is a comprehensive job description for an architectural project coordinator:

Responsibilities:

• Project Coordination: Collaborate with the project team to plan, organize, and coordinate architectural project from inception to completion.
• Documentation Management: Assist in preparing project documentation, including contracts, proposals, invoices, and reports. Maintain accurate and up-to-date project records.
• Scheduling and Tracking: Develop and maintain project schedules, ensuring tasks are assigned, deadlines are met, and progress is tracked. Identify and address any potential scheduling conflicts or delays.
• Communication and Collaboration: Facilitate effective communication among project stakeholders, including architects, contractors, clients, and vendors. Coordinate project meetings, distribute agendas, and document meeting minutes.
• Resource Management: Assist in resource allocation, including personnel, equipment, and materials, to ensure efficient project execution.
• Budget Monitoring: Help monitor project budgets, track expenses, and maintain financial record. Contribute to cost control measures and identify opportunities for cost savings.
• Change Management: Track and document project changes, including scope adjustment, design modification, and client requests. Coordinate change orders and communicate updates to the project team.
• Team Support: Provide administrative support to the project team, including organizing project files, preparing presentations, and coordinating project-related logistics.

Requirements:

• Experience: Previous experience in architectural project coordination or a similar role is preferred. Familiarity with architectural design principles, construction processes, and project management concepts is beneficial.
• Technical Skills: Proficiency in project management software and document management system. Strong computer skills, including MS Office Suite (Word, Excel, PowerPoint).
• Organizational abilities: Excellent organizational and multitasking skills. Ability to collaborate with diverse stakeholders and convey complex information clearly and concisely.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy and quality in project documentation and deliverables.
• Problem-Solving: Strong analytical and problem-solving abilities, with the capacity to identify issues, propose solutions, and make informed decisions.
• Team Player: Ability to work collaboratively in a team-oriented environment, fostering positive relationships and contributing to a supportive work culture.

Note: This job description is a general outline and may vary based on the specific requirements and responsibilities of the organization.