AIA Arizona Job Board

POSTED 3/20/25

Lender’s Quality Assurance is seeking a (preferably Local Phoenix area) candidate with Architecture, Construction Management, or Construction Engineering experience to review construction drawings and documents (by others) and complete Plan and Cost Review Reports, Site Observation Reports, and/or Property Condition Reports.  Candidate must be capable of independently developing a written scope of work based on the drawings provided for review, along with developing a unit cost budget estimate based on RS Means and internal cost databases to compare to the construction budget provided for review.

Must have strong written and verbal communications, critical thinking, and problem solving skills; along with high self-motivation.

Work at home opportunity if interested.

Excel proficiency required.

Advanced training will be provided for the right individual.

This is not an entry-level or Finance position. To apply, send Resume with background and experience to: ggonzales@lqa-inspect.com

Experience Required:

• Construction Administration Experience
• Ability to create/review Budgets
• Ability to review Construction Contracts, Soils Reports, Environmental Reports, and drawings of All Disciplines, and develop a written scope of work description as well as opine on the adequacy of these items in a 3rd Party Risk Management advisory role.
• No design work required, just review of existing documents.
• No new Architects or new Grads, please. Experienced only.

POSTED 2/13/2013

Your Role

Use your passion for attention to detail to help the Gensler team bring designs to life. As a Project Coordinator you will provide administrative and project coordination throughout the life of a project from the initial proposal, through various design phases, to project close-out.

What You Will Do

• Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
• Managing workload – prioritizing work, follow up of outstanding items, and ensuring deadlines are met.
• Provide coordination and administrative support through project phases:
• Project Start-Up Tasks: Including contracts, RFP’s/proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.
• Early Project Phases Tasks: Including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation, project filing, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations), Bluebeam Studio set up and management.
• Construction Documentation: QA/QC document stamping and coordination, Final stamping coordination
• Construction Administration: RFI and Submittal logging, file management and tracking.
• Assistance with staffing and revenue plans.
• Support managers with fees spreadsheets.
• Request insurance certificates, coordinate with Legal and Finance.
• Schedule and coordinate meetings.  Attend meetings, if necessary, for taking meeting minutes and documenting other project information.
• Organize, update, and file coordination of Microsoft Teams project pages.
• Special duties and projects, as assigned or necessary including management and training of other coordinators.

Your Qualifications

• 10+ years of experience as a project coordinator or other similar administrative role
• Experience within an architecture or design firm (highly desired)
• Bachelor’s Degree preferred
• Ability to effectively prioritize with strong time management skills in a fast-paced environment
• Superior verbal and written communication skills
• Highly organized with a strong attention to detail
• High level of professionalism and strong sense of urgency
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
• Proficiency in Word, InDesign, Photoshop, and MS Project preferred
• Ability to work with minimal guidance; Proactive, motivated self-starter
• Proficiency with Zoom, Microsoft Teams and conferencing systems – web and telephonic
• Flexibility and ability to handle and manage change effectively and efficiently